Meetings, events and group travel
A key aspect of corporate travel is attending business meetings, events and conferences to network with peers, engage with clients and promote your business. Whether its an event in a neighbouring city or on the other side of the world, we’ll help your employees get there safely, comfortably and efficiently.
Make event and conference travel easy with our dedicated event travel management team and solutions. Our event and group travel experts make managing event travel faster, easier and more affordable.
Take the hard work out of meetings and event management
Event travel requires a large volume of planning and coordination. Using an experienced event and conference travel team like Spencer Corporate Travel means you can ensure a completely customised and comprehensive travel plan for all your staff without the complex adminstration.
Our event logistics and group travel services are:
Our meetings, events & conference travel services
End-to-end travel planning and coordination
We manage group and individual bookings for flights, accommodation and ground transportation, ensuring that the most effective routes are travelled and the right hotels are booked, and all within budget.
We’ll also take care of organising airport transfers, car rentals or chartered buses to ensure attendees move between the airport, hotel and event venue with ease.
Venue sourcing and meeting rooms
Our meetings and event management teams can source a wide range of suitable meeting and event venues, gather competitive quotes, and conduct onsite inspections to assist with the planning of your business meetings and events.
From conference venues to inspiring gala event locations to functional offsite meetings, out extensive network of hotel, conference and event venue partners deliver greater efficiency and cost control while elevating the attendee experience.
Event registration technology
Our intuitive event travel management technology enables efficient event registration for all your attendees and travellers.
We build online, mobile-friendly event registration sites that ensure all event travel is booked within your budget and corporate travel policy – delivering maximum efficiency, value and visibility while supporting enhanced duty of care.
Group travel management
When 10 or more employees are travelling together, group travel management requires additional experience, coordination and flexibility.
Spencer Corporate Travel’s Group Travel team manage complex group travel itineraries with precision, ensuring your travellers move together smoothly and your business remains in control.
Incentive travel programs
Spencer Corproate Travel designs and delivers bespoke incentive travel programs that motivate high performance, recognise achievement and create lasting employee loyalty, while ensuring every detail is managed professionally, safely and within your budget.
The benefits of using a professional event travel agency
Cost management & budget control
Our team compare prices across airlines, hotels, car rental services and ground transport providers, and leverage our influential supplier partnerships to negotiate competitive rates and inclusions.
We also provide tracking and reporting on all meetings, conference and event-related logistics expenses so you can ensure all travel costs stay within your total travel and event budget.
Travel risk management & duty of care
Supporting your team’s safety is our top priority. We can ensure that appropriate travel insurance policies are in place for all attendees covering cancellations, medical emergencies, lost luggage and other unforeseen circumstances.
In the event of a travel disruption, we can provide immediate support to help attendees rebook flights, find alternative accommodation or access emergency services.
Customised event travel experiences
We offer the flexibility to personalise your attendees’ event travel intinerary, from upgrading flights and accommodation to arranging specific travel preferences.
We can also create bespoke travel packages that complement the event’s agenda, from pre- and post-event tours and sightseeing excursions to team-building activities.
